Determine what is wrong with the Language in each message, and rewrite using more appropriate language

1. A memo to staff: “employees cannot take more than 45 minutes for lunch.”

2. A letter to an applicant: “We don’t think you are the best candidate for the job. We have selected someone else, but you can apply for other jobs.”

3. An email to a coworker: “I can’t finish that chart cuz I gotta leave early to go to the Dentist.”

What do I know about the audience’s education, beliefs, culture, and attitude? ;How should I format this message? ; How much does the audience know about my topic?

Explanation:

Do I need to include more background information? Too much basic information evokes a generalized idea, which does not contribute to reaching the desired target audience.

What do I know about the audience’s education, beliefs, culture, and attitude? Asking yourself this type of question will undoubtedly contribute to a narrowing and targeting of the audience that the writer wants to reach.

How should I format this message? This question is essential, as it will provide very important support about the language that will be used. Remember that language is something that, being used well, helps a lot in identifying with the audience desired by the writer.

How much does the audience know about my topic? Another important question. With a correct answer or a writer will think how to convey a message, how to argue it.

Can I get someone else to transmit this message?

The writer's concern is not based on the search for someone to transmit the message for him, but he must be guided in knowing how to transmit the message.